Last updated: January 1, 2020
Protecting your privacy is important to us. Please review our Privacy Notice to better understand how we collect, share and use personal information about you, and how you can exercise your privacy rights. This Notice applies to all information collected or submitted on the Toyota Research Institute site www.tri.global and its subdomains (“the Website”) and other information we collect and process in the course of conducting our business.
If you have any questions or concerns about our use of your personal information, then please contact us using the contact details provided at the bottom of this Privacy Notice.
We recommend that you read this Privacy Notice in full to ensure you are fully informed. However, if you only want to access a particular section of this Privacy Notice, then you can click on the relevant link below to jump to that section.
WHO ARE WE?
Toyota Research Institute is part of the Toyota global group of companies. It is a US-based research & development enterprise committed to improving the quality of human life through advances in artificial intelligence, automated driving and robotics.
INFORMATION WE COLLECT, AND HOW IT IS USED
Information You Provide To Us
Certain parts of our Website may ask you to provide personal information to us voluntarily: for example, you may provide us with your name, job title and contact details if you contact us through the site, or if you are applying for a job opportunity, you may provide us with other details such as your resume, online profiles, work-related experiences, and any other information that you choose to provide to us about yourself.
You may also provide us with personal information when you partner with us on one of our R&D projects, submit any inquiry to us, or correspond with us by email, mail or otherwise, or attend one of our events.
We use this information primarily to respond to your inquiry or request, to communicate with you about such matters, and to manage and administer our R&D projects and opportunities.
Where you have provided personal information to us as part of a job application, then we will use this primarily for recruitment purposes – in particular, to determine your qualifications for employment and to reach a hiring decision.
We may also collect information about you, including contact information, if you visit one of our offices or participate in our research studies.
Information We Collect Automatically
When you visit our Website, we may collect certain information automatically from your device. In some countries, including countries in the European Economic Area, this information may be considered personal information under applicable data protection laws. Specifically, the information we collect automatically may include:
We may disclose your personal information to the following categories of recipients:
LEGAL BASIS FOR PROCESSING (EEA VISITORS ONLY)
If you are a visitor from the European Economic Area, our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.
However, we will normally collect personal information from you only: (i) where the processing is in our legitimate interests and not overridden by your rights, (ii) where we need the personal information to perform a contract with you, or (iii) where we have your consent to do so. In some cases, we may also have a legal obligation to collect personal information from you or may otherwise need the personal information to protect your vital interests or those of another person.
If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information).
If we collect and use your personal information in reliance on our legitimate interests (or those of any third party), this interest will normally be to operate our business or our Website effectively, to evaluate current or potential R&D opportunities, to manage existing R&D projects, to carry out recruitment and hiring, to communicate with you about such matters, to improve our business practices and processes, or for the purpose of detecting or preventing wrongful activities. If we have other legitimate interests not referred to in this Notice, we will make clear to you at the relevant time what those legitimate interests are.
If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided under the "Contact us" heading below.
You can opt out of Google Analytics without affecting how you visit our Website. For more information, including details on opting out of being tracked by Google Analytics across all websites you use, visit this Google page, or you can opt out of the cookie directly here: https://tools.google.com/dlpage/gaoptout.
INTERNATIONAL DATA TRANSFERS
Your personal information may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country (and, in some cases, may not be as protective).
Specifically, our Website servers are located in the USA, and our group companies and third party service providers and partners operate around the world. This means that when we collect your personal information we may process it in any of these countries. We will take appropriate safeguards to ensure that your personal information will remain protected in accordance with this Privacy Notice and applicable laws. For international transfers of personal data from the European Economic Area, the UK and Switzerland, we comply with the Privacy Shield Framework (see below).
For further information about international transfers, please email us at firstname.lastname@example.org.
Toyota Research Institute, Inc and its venture capital subsidiary, Toyota AI Ventures LLC, have certified their compliance with the EU-US and Swiss-US Privacy Shield Frameworks as set forth by the US Department of Commerce with respect to personal information concerning individuals from the European Economic Area, the UK and Switzerland. Please see our Privacy Shield Notice to learn more.
If there is any conflict between the terms in this Privacy Notice and the Privacy Shield Principles, the Privacy Shield Principles shall govern.
YOUR DATA PROTECTION RIGHTS
If you wish to contact us regarding our collection or use of your personal information, then you can do so using the contact details further below and we will consider your request in accordance with applicable data protection laws.
If you are a resident in certain jurisdictions (such as the European Economic Area), you may have the following data protection rights under applicable laws:
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
Effective Date: January 1, 2020
The site is not directed to children under 16. We do not knowingly collect, use or disclose personal information from anyone under 16 years of age. If we become aware that we have unknowingly collected personally identifiable information from a child under the age of 16, we will make reasonable efforts to delete such information from our records.
SECURITY OF YOUR INFORMATION
We take information security seriously and use certain appropriate technical and organizational security measures to help protect your personal information. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal information.
However, no electronic data transmission or storage of information can be guaranteed to be 100% secure. Please note that we cannot ensure or warrant the security of any information you transmit to us, and you use the site and provide us with your information at your own risk.
With respect to the retention of your personal information, we keep personal information for as long as it is necessary for the purposes described in this Notice and to comply with applicable legal, tax or accounting obligations. If you have further questions about the security or retention of personal information you have submitted to us, please email us at email@example.com.
We may update this Privacy Notice to reflect changes to our information practices or to changing legal developments. When we update our Privacy Notice we will take appropriate measures in accordance with applicable data protection laws. We encourage you to periodically review this page for the latest information on our privacy practices.
You can see when this Privacy Notice was last updated by checking the “last updated” date displayed at the top of this Notice.
Toyota Research Institute
ATTN: Legal: Privacy Request
4440 El Camino Real
Los Altos, CA 94022