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The purpose of this Candidate Privacy Notice (“Notice”) is to inform individuals who inquire about and/or apply for employment with Toyota Research Institute, Inc. and its subsidiaries, including but not limited to Toyota A.I. Ventures GP, L.P. (collectively, the “the Company” or “we” or “us”) of the categories of Personal Information (as defined below) that we collect from candidates and the purposes for which we use such Personal Information.  This notice is intended to comply with all applicable laws, such as the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).  If any provision below conflicts with a legal requirement, then the Company will comply with the applicable law.  Please also review our Privacy Policy, which is incorporated by reference into this Notice.

Collection and Use of Candidate Personal Information

We collect, use, and disclose Personal Information about job candidates for business purposes only and consistent with applicable laws.  Where we disclose Personal Information to third parties, we do so for the same business purposes described below and, where appropriate, we require that such parties maintain the confidentiality of the Personal Information and maintain appropriate systems and processes to ensure its security and protection. 

For purposes of this Notice, “Personal Information” is information that relates to an identified or identifiable person. Personal Information does not include deidentified, aggregated, or combined information, which includes data that is not reasonably capable of identifying you or being linked to you.  

We may collect and use the following categories of Personal Information about you to when you inquire about and/or apply for employment with us:

Category of Personal Information How We Use the Personal Information
Contact information: such as your name, home and work address, personal and work telephone numbers, personal and work email addresses. We will use this information to open and maintain candidate records and communicate with you for regarding your interest in a job opportunity with us, your application for employment, or updates on your candidacy.
Job-related information and qualifications: such as position applied for, previous job roles, education, awards, qualifications, certificates, licenses, and any other information you choose to provide in your resumes and/or applications. We will use this information to assess your suitability for a position with us and conflict of interest reporting.

Additional Sources of Personal Information: Third-party references, credit agencies, or entities verifying work authorization.
National identification information: such as your country of birth or the country where you are a registered national or citizen, and any visa or other right to work. We will use this information to determine your eligibility to work and fulfill our obligations to relevant government authorities and, where permitted or required by law, to be compliant with, among other things, the Export Administration Regulations or International Traffic in Arms Regulations.

Additional Sources of Personal Information: Third-party entities verifying work authorization.
Travel-related records:  loyalty reward programs, itineraries, flight, train, rental car, car service, hotel or other similar information. We will use this information to arrange or reimburse travel where you require travel to interview with us or in connection with your candidacy for employment, contact you during travel, as necessary with travel service providers, or in an emergency situation.
Results of background checks and screening: such as education verification and criminal records and driving license checks. We will use this to determine your suitability for certain job roles (to the extent permitted or required by law).

Additional Sources of Personal Information: Third-party entities that conduct and report on background checks and screening.
References: such as opinions and comments of any previous employers. We will use this to determine your suitability for certain job roles.

Additional Sources of Personal Information: Third-party references.
Information we obtain from monitoring: such as recordings from surveillance cameras on our business premises. We will use this to investigate security breaches, to protect people’s safety, and to protect our property from theft, vandalism and damage.

Additional Sources of Personal Information: From our workplace and computer system monitoring measures.
Audio/photo/video information: audio recordings, video recordings, or photos taken during the normal course of business or during voluntary business events We may use this for any business-related purpose including, but not limited to, social media, advertising, training, internal or external marketing, and record-keeping.

Additional Sources of Personal Information: From our workplace and computer system monitoring measures and internal documentation efforts


Additional Purposes for Using Personal Information

In addition to the uses set forth above, we may also use and share the categories of Personal Information identified above:

  • To comply with applicable legal and regulatory requests and obligations (including investigations).
  • To establish or defend legal claims and allegations.
  • For security or the prevention, detection, or investigation of fraud, suspected or actual illegal activity, or other misconduct.
  • To seek advice from lawyers, auditors and other professional advisers.

California Privacy Rights

If you are a California resident, California law provides you with the following rights with respect to your personal information:

  • The right to know what personal information we have collected, used, or disclosed about you.
  • The right to request that we delete any personal information we have collected about you.
  • The right to correct inaccurate personal information about you.

No Sale of Personal Information

We do not sell your personal information or your sensitive personal information, nor do we share it with third parties for cross-context behavioral advertising.

Sensitive Personal Information

Your sensitive personal information will not be used for any additional purposes that are incompatible with the purposes listed above unless we provide you with notice of those additional purposes. 

Submitting Requests

You may submit requests to delete and/or to know personal information we have collected about you by submitting a request via our CCPA Privacy Request Web Form or by contacting our Toll-Free Telephone Number at: 855-226-4048. 

We will respond to your request in compliance with the requirements of CCPA or other applicable law.

Verification of Your Identity

When you exercise these rights and submit a request to us, we or our partners will verify your identity by asking you to authenticate your identity via standard authentication procedures.  We also may use a third-party verification provider to verify your identity.


If you make a request under the CCPA, we will not discriminate against you in any way.

Authorized Agents

You may permit an authorized agent to submit a request to know or to delete your personal information.  If we receive a request on your behalf, we will ask that person to give us proof that you gave that person written permission to make a request for you.  If that person does not provide us with written proof, we will deny their request so that we can protect your personal information.

Automated Decision-Making

We generally do not use automated decision-making technology, as that term is defined by State Privacy Laws. If we make use of automated decision-making technology, you will be informed through a separate privacy notice.

Record Retention

We may retain your personal information for as long as necessary to fulfil the purpose for which it was collected or to comply with legal or regulatory requirements. We strive to retain your personal information no longer than is reasonably necessary to carry out the purposes listed in this Notice or as required by law.


If you have any questions about this Notice, or to request this Notice in another format, please contact